Keep IDEXX Neo. Add the link that gets the plan approved and paid.
VetApprove is not another practice management system and never asks for your IDEXX Neo password. It handles one step: the link that turns a recommended procedure into a signed plan with a deposit already in your bank.
- $99
- per clinic per month, whatever the number of veterinarians
- Direct
- deposits land in your own Stripe. We take nothing on the deposit, Stripe's fees apply
- ≈ 30 s
- to file a signed plan back into your software
Stays where it is
IDEXX Neo
- Records, labs and the IDEXX diagnostics workflow.
- Your Neo estimates, invoices and payment processing.
- Scheduling and reminders.
What VetApprove adds
The link that gets the yes
- A priced plan the owner reads on their phone: included, recommended, optional. The total updates as they tick.
- A finger signature and a deposit paid in the same page, in about twenty seconds.
- Email reminders on day 1 and day 3, a balance reminder the day before, then expiry on the date you set.
- A sealed record: timestamp, IP, device, the hash of the accepted content, proof the link was opened. The PDF is rendered from it.
How they meet
Copy in, paste back
When the plan is signed, you get an email with a sealed PDF and one CSV line. Paste the CSV line into the IDEXX Neo estimate or invoice, attach the sealed PDF to the visit. About thirty seconds, no API key, no integration for anyone to approve.
What IDEXX Neo already offers
IDEXX, Cloud practice management software from IDEXX, built for small independent clinics.
IDEXX Neo does estimates, signatures and payments; its price is quoted rather than published. In the public material each of those lives in its own place in the software. We did not find a single client link that puts the priced plan, the options, the signature and the deposit on one page for the owner to go through in one sitting.
We would rather you keep your money than buy a duplicate. If the flow above already exists in your setup, say so and we will write it here.
Price: $99 per clinic per month, the founder rate for the first ten early-access clinics, kept for as long as the subscription stays active; $149 a month, or $1,490 a year, for clinics joining after early access. No setup fee, no contract. We take nothing on the deposit, Stripe's fees apply. Deposits are collected by your clinic through its own Stripe account (Stripe Connect); VetApprove is not a payment processor. Signatures are simple electronic signatures with an audit trail. No compliance or certification claim. Product names are trademarks of their respective owners. VetApprove is not affiliated with or endorsed by them.
How a clinic actually runs this
- 01
Cost the plan in IDEXX Neo
Nothing changes: the exam, the record and the pricing stay in IDEXX Neo, exactly as your team does it today.
- 02
Build the estimate in two minutes
Start from a starter template you can edit (dental, spay, TPLO, imaging, emergency deposit), adjust the lines, mark each one included, recommended or optional, set the deposit and an expiry date.
- 03
Send one link
By email. The owner opens it on their phone (no account, no app), picks options, signs and pays the deposit into your clinic's Stripe account.
- 04
File it back into IDEXX Neo
The signed record lands in your workspace: download the sealed PDF and the one-line CSV. Paste the line into the IDEXX Neo estimate, attach the PDF to the visit. About thirty seconds.
Questions clinics ask.
Neo already has estimates and signatures. What is different?
The order and the place. In VetApprove the owner is at home, on their phone, before the appointment: they read the plan, choose the optional lines, watch the total move, sign, and pay the deposit. In one page, in about twenty seconds. That is the moment where a recommended procedure becomes a booked one.
Does VetApprove connect to IDEXX Neo?
No, and we do not pretend otherwise. The handoff is a copy-paste: lines in, sealed PDF and CSV line out. It takes about thirty seconds per plan and needs nobody's permission.
Can we keep taking payments in Neo?
Yes. VetApprove only collects the deposit, into your clinic's own Stripe account. The balance is invoiced and settled in Neo the way you do it today.
Other practice software
Ten clinics. Then we close the door for a while.
We are onboarding the first cohort by hand, one clinic at a time, to get the templates right for your species and procedures. Tell us where you are and we'll send the payment link and a 15-minute slot.